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No excuse: Just do it

If you take a look at all the devices we have these days, over-connected and filled with apps and what-have-you’s, the excuse of not ‘getting around’ to producing content just is pathetic. Right now I’m on my phone, using a lull between two meetings. When my battery indicator prompts me to plug in my charger, I disconnect only to pick up this text file again on my desktop since I’ve magically synced it using the cloud. You see, the problem with being creative is not the convenience or even the lack of time, it’s the lack of focus.

Over the last couple of months I’ve been inundated with work. A ton of projects coming my way, demanding my attention and taking focus away from all the other things. Regardless of where I was or how much time I had to spare, there was always something that yanked at my attention, keeping me away from doing something useful with a blinking cursor on an empty screen.

I thought for a long time that connectivity is the enemy of creativity. The ability to get distracted by hundreds of pings and doo-dah’s coming from a myriad of applications and sources is indeed horrible if you are trying to write something. When you are just about to start off on writing the next Hamlet your time and focus gets stolen by watching cute cat video’s instead.

time break, I’ve been away for 4 minutes and 38 seconds watching a random cat video

But in the end it is me who is responsible for procrastinating and not creating my next podcast episode, my next blogpost, my next creative outlet. Instead, whenever I’m not buried in work, I procrastinate by doing other things. Tinkering with apps and computers to get things ‘setup just right’ is one of them. My delusional self has somehow been convinced that I need “the perfect setup” of hardware/software in order to get things done. Mucking around for hours with applications, operating systems, network and storage setups seems to have become a quest worthy of a couple of Hobbits a Dwarf and an Elf lately. And for what? To reach that one holy point where everything is “just right” to start doing something creative?

Well, guess what? It never will be. The starting point of your creativity is not on the horizon of some hardware or software project you are working on. Creativity is not going to “start to flow” when you buy “that new machine” or master this new app. It just… won’t.

The point is creativity (and productivity) starts now. Even if you have a hand-me-down five year old netbook with a wonky screen and strange stains of you-don’t-want-to-know-what on the touchpad you can start writing the next bestseller today. No extra hardware (or software) required. You only need to stop procrastinating, focus and start doing whatever you want to get done now.

For me that means that I need to stop chasing the ultimate hardware/software Walhalla, and cease to wait for that one perfect moment where ‘I will have the time’ to do whatever I want to do. Instead I’ll just hold that one video from Shia Labeouf in my mind that says… “Just DO IT”.

So what about you? What has been holding back your creativity? What has been stopping you from creating the next blogpost/podcast/screencast/digital-masterpiece? Is it the gear? Is it the time? Or is it… you? Tell us in the comments 🙂

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Back to Basics

Reset button

1 > 0

It’s the title of a very impressive YouTube video made by Gary Vaynerchuk in which he presents you with a verbal weapon of mass destruction against any form of procrastination whatsoever. In short it breaks down to “whatever you do, it’s better then doing nothing;” and “only by doing small things do you get to the big thing.”

It has been kind of my mantra in the last couple of months. In a time of my life where I’m trying to make heads or tails of the many simultaneous “program threads” that I seem to have running in my mind. Running my own company has drastically changed my life over the last two years. It has been both a successful outlet for my creativity (I give talks about IT to entrepreneurs, which are basically stand-up versions of podcasts with slides) and work full-time as a consultant with my main client. Aside from that there are various “side projects” running around with smaller clients that require my attention. The overall result? My creative energy has been scattered across many channels and the knightwise.com website has been pushed to the wayside a little.

But aside from you guys not getting your daily dose of geekery, I have also started to loose touch with the most important part of Knightwise.com: its community. That crazy bunch of geeks across the world that I can call my friends. And for that I am truly truly sorry. Because your friendships and your support are the one thing that make Knightwise.com worth doing. So this week (after some soul searching and a long talk with both kdmurray and our resident photog Konrad) I think it is time to pick up the geek gauntlet and get cracking.

Reset!

Whenever you think you are lost, just backtrack to the last waypoint that looks familiar. It’s a handy trick for not losing your way in the woods or in the 340th level of some Dungeons & Dragons game. I kinda got “lost” as a geek. Not really knowing what to do with my geeky energy any more. The blog has gone by the wayside and so have many of my geeky projects. Instead I have degenerated (yes !) into scrolling Facebook, watching TV shows and scrolling 9gag! My God, I’m almost mainstream!

One of the things that I have been listening to in the car (I do long drives to work again) have been episodes of the Daily Source Code. The ORIGINAL show that got me into podcasting way back in 2004. For those kids who are oblivious: It was a show hosted by former MTV VJ Adam Curry and marks the very beginning of what we call podcasting today. What it perfectly communicates is the raw energy that ensues when you give a geek a mic and let him talk to the world without any rules or regulations.

One of my favorite episodes (and the very first where the name “Knightwise” is mentioned in a podcast) is where Adam pops on a lapel mike and leisurely takes us on a drive to the local mall to have a coffee and check his emails. Back in the day this was called ‘a sound-seeing tour’. Today’s podcasts are mostly scripted, have a steady ‘form factor’ and sound more like satellite radio than satellite radio, but back in those days it was different.

The most important lesson that I learned from re-listening to those old shows is that the most boring, dull and mundane things might be the most fascinating to share. One of the reasons I haven’t blogged for a while is because I thought I had nothing to share. Turns out there are things that i’m working on (as small as they may seem) that might be of some importance to the listeners. Hopping back to 1>0: ANY content is better then NO content at all.

Blog Reset.

So I’m gonna turn back the clock a little to 2004 (and before) and try to share simple geeky things with you that happen in my life. The fact I got a new monitor, a little app I found to listen to audiobooks in the car, a link to a nice Star Trek fan series on YouTube and so forth. Some of it might be utterly uninteresting to you, so you can just skip it. At least its better then total radio silence. But hey… one IS greater then zero.

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Productivity week : Let somebody read you the web with Pocket.

There are certain things in the universe that are constant. Toast always falls with the Marmelade coated side DOWN, cats land on their feet and Will Smith’s son Jayden will never be able to utter an intelligent sentence on social media.

And the same goes for interesting articles on the web. Their will be a constant relation between the moment you find an interesting article you want to read and the lack of time you have to do so. So how about fixing that problem. What if you could store those interesting articles and .. have them read TO you when YOU have the time.finished-tablet

No time right now ? It’s in the pocket.

Enter “pocket” : A notebook service that lets you store articles in the cloud to read them later (either on or offline). Pocket consists of a free cloud based account that lets you store articles and webpages and an application that allows you to read those articles when you have the time.

Adding articles to the “library” can be done with a Chrome or Firefox extension. You can access your collection of stored articles via Pocket’s website or use the application.

The application “syncs” your pocket articles so you can read them offline on your mobile device (Smartphone or Tablet) and is available on IOS and Android.

The one excellent feature you can use in the Pocket app is that you can have it READ the article out loud via text to speech.

Its a bit like listening to a podcast of articles you have collected on the web. The voices are fairly natural to listen to and you can adjust the speed AND the language so your Dutch article doesn’t get read by an English voice. (You should try it though , its hilarious).

The pocket service, the extension AND the pocket apps are free and available on all the major operating systems. Don’t read the web.. have somebody read it to you !

Links :

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kw908 : Getting Things Done, the cross platform way.

Is your mailbox overflowing ? Is your to-do list getting out of control ? Have you forgotten to pick up your significant other from the airport 3 times in a row ? Sounds to me you need a system to organise the myriad of things you have to do. Good thing there is KW908 : Getting things done the Cross platform way. We talk about the system I use to organise my tasks and my life .. the cross platform way.

Shownotes

Music provided by Daniel Mesner

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kw906 : “Cyber Zen”

This week we look for ways to make technology work for you instead of the other way around. No really ! Have you noticed how you are constantly interrupted by notifications from your smartphone ? How you spend hours on Social media without doing anything productive ? How adds and Tv sometimes make you feel agitated ? We go on a quest for some practical tips to cyber-zen your lifestyle. So lets tame your content stream and your devices so they will work for you .. instead of the other way around.

Shownotes.

  • Introduction
  • Getting rid of cable tv
  • Taming my devices
  • The power of “Ding”
  • The “Ding” hierarchy
  • The results
  • Signoff.

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How a slower computer can make you more productive.

The black, featureless background is only broken by the repetitious blinking of the amber colored cursor
. Its Rhythmic pulsing reminds that I need to press a multitude of keys on the keyboard to make these words appear. Aside from a small line of text below informing me of how many lines, words and characters I have produced, there are no other options to select, no notifications, suggestions or other distractions.

old-terminal

By modern day standards this application lacks a massive amount of features. No markup menu, word suggestions, contextual menu’s or share buttons. Just amber words on a black background. Yet this is one of the most productive pieces of software on my computer : It lets me write these very articles.

The computer I am running this application on is equally “under powered” by today’s norm. (and under priced) My Raspberry Pi computer with its hilariously low amount of memory, cpu power and storage is possibly less powerful then the smartphone in my pocket, yet I’ve chosen to make it my machine of choice ? Why ?

Sometimes its just “too much”.

Well, I have a love-hate relationship with modern day computers. Their powerful Cpu’s and elaborate operating systems are the very pinnacle of our digital existence. The come packed with a plethora of options and possibilities they can accommodate our every need. That however is also their undoing. In tandem with over-connected applications and services who want to do nothing else then to have you either tweak or tweet whatever you are doing .. to the point where your productivity is reduced to zero. Sometimes its just “too much”.

That is why I took the plunge and went back to “basics” for a couple of days. Using the Raspberry pi and in its very moderate capacity helped me re-think and re-evaluate what I really needed to be productive.

The Raspbian operating system isn’t packed with a lot of features. Just the basics to help you do what you need to get done. There are some applications installed , but when choosing extra software you have to keep the limited “power of the pie” in mind. Hence I started thinking about what applications I needed to be productive and what the minimal requirements of those applications were.

What do we really need ? 

So, I need a browser, but does it need to have 5000 extensions ? Turns out it doesn’t. I need a word processing application but does it need to have 39 buttons ? No it doesn’t. My initial thoughts of having my creativity seriously curtailed by the limited powers of my “simple” environment were wrong. The simplified environment and “simple” applications helped me focus more on what I needed to get done.. instead of getting distracted by the tools themselves.

“Slow computing” has another advantage. It takes my browser a couple of seconds to start up (an eternity compared to my other systems) but this is a great help in the “urge to quickly check Facebook” and get distracted. I can’t have 50 browser tabs open because I don’t have the ram, but that allows me to pay more attention on the one thing i’m researching.

In short : “Slow computing” helps me focus. It gives me the time to think about things before I press another hyperlink. It is free from those over-connected distractions and it keeps me from going down a 45 minute rabbit hole just to find the ‘right wallpaper’ for my dual screen desktop. Sure I’ll bounce up against the limitations of the system… and if I do I still have my other powerful laptop waiting in the wings. But the amount of stuff I “Got Done” before I have to make that move .. is pretty amazing. Slow computing .. helps you focus ! Try it 🙂

Links : Raspbian.

Same

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App Week : Block distractions with Offtime. (Android)

Smart-phones. That is what we call them .. right ? Well, in todays world we just call them “phones” because aside from aunt Jenny in Pensilvania who holds on to her Nokia 5110 for all eternity, there is no-one left using a “dumb-phone”.

However … I think our Smart-phones are pretty dumb ! They distract and interrupt you at the most horrible times. A Facebook message in the middle of a meeting. A phone call right when i’m “in the zone” for writing a good article, Email when i’m watching tv … or a silly ping by Pinterest that “such and  such” is now following me .. AT 4 AM IN THE MORNING.

I hate being a slave of my communications, rushing to get calls, anxious  that i’ll “miss out” on emails or messages.  “Offtime” is a great app fror your Android phone that helps you with that. You just set the time when you don’t want to be disturbed and Offtime will block any incoming calls, dings, emails and messages EXCEPT from the people you put in your VIP list. Everybody else gets a nice “out of office” message that you have drafted up in advance.

Afraid your internet superstardom will make you “miss out” ? That”s ok. Offtime will give you a summary of what you missed when you get back. The app is free, available for Android, works ‘cross device’ (messages on your tablet smartphone etc will go ‘dark’ at the same time) and you can tie in offtime to your calendar.

And their video is adorable. … Offtime. That little curly haired girl that kicks you in the nuts and takes away your cellphone when you don’t want to be dist…  OUCH !! HEY … GIMME BACK MY PHONE !!!!

LINK : Offtime (Free , Google Play)

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Find Your Work Style

This is another guest blogger post on Knghtwise.com, this time from Keith Murray (@kdmurray) who brings us some thoughts on work styles.

We’re all different. This probably doesn’t come as a surprise to most of you, and for the rest… surprise!

When you spend a lot of time dealing with people who share a lot of our thoughts, beliefs hopes, dreams and who generally think like we do it can become easy to forget that as individuals we’re all different. Therefore when it comes to finding ways to work and be productive we all need to figure out what works best for us.

I’m not going to lead you on some lifehackeresque productivity porn rant for the next 12 pages. I’m going to try to leave you with a couple of techniques you can try to see just what works best for you when it comes to delivering your peak performance. These are techniques I’ve used to get myself out of both productivity and creativity slumps, so hopefully they will be of some value to you.

“Time is what we want most, but what we use worst.”

— William Penn

Time can be a powerful ally or a challenging nemesis. Most of us understand that having more time would generally allow us to produce more things. But what about better things? Adjusting the time of day that you do different tasks can help to put you in a different headspace.

For years I felt that I did my best creative work, including programming, late at night. Once everything was quiet and there were no interruptions I could focus on my task and get lost in a project. I was able to complete an untold number of school assignments this way as well as personal projects. As I’ve gotten older and other circumstances in my life have changed, this late-night time slot has become less and less effective. For a while I ignored the problem and told myself I just wasn’t as creative or as productive a programmer as I used to be (or as prolific a blogger for that matter.)

I eventually realized that the problem wasn’t the number of hours I had available, but how they were arranged. By moving some of that creative work to the early morning (immediately after having slept) I was fresh and awake, and the house was still quiet enough for me to be mostly undisturbed. Ultimately it wasn’t the late hour that I needed, but a quiet time where I could focus on my tasks uninterrupted.

“We shall not cease from exploration, and the end of all our exploring will be to arrive where we started and know the place for the first time.”

— T. S. Eliot

As important as the time of day you feel most productive or creative is the place you choose to expend that energy. If you find that you’re low on energy trying to blog from your dark windowless office, try a new locale. If you have a laptop take it out to your kitchen or your patio where you can have more light or heaven forbid: fresh air.

If you can, try taking your work to a space outside your home or office. A park bench or a coffee shop may be the change of scenery you need to stop worrying about the 42 kilos of unshredded tax documents in the corner of your office or the pile of undone dishes in the sink. If you’re not at home you can’t do them anyway so you might as well get something productive done.

I have found that different locales work better for different types of tasks. If I’m processing photos, for example, I need to be sitting at my desk with my full-size monitor and no interruptions. It’s something that takes a lot of concentration for me, so that environment works best. However when I’m writing I need to be pretty much anywhere but my office. A couple of local coffee shops have proven very effective writing spots, along with my kitchen table. For writing I also find that changing venues regularly (daily) helps as well.

“Music is intended and designed for sentient beings that have hopes and purposes and emotions.”
— Jacques Barzun

Once you know when and where you need to be to do your best work there’s one other thing that you can do to customize the ambiance to your needs: create a soundscape. This does not have to be complicated and it does not have to be fussy.

Some combination of silence, the ambient noise of your space and some added audio content like music or podcasts will undoubtedly help you to focus better. I include all of these things because you may find yourself in a busy coffee shop where the soft voices in all corners of the room coupled with the sounds of the espresso machine provides you all the ambient noise you need to get down to the task at hand. Perhaps your task requires a soundtrack of old favourites to counter the sound of your kids playing in the next room. Or you may be working on something that you feel needs complete silence. Each of us is unique and you may need to experiment a few times to figure out what works best for you.

When I’m working on tasks which don’t require much brain power (filing, paperwork etc.) I generally put on a podcast to help keep my brain occupied during the drudgery. Conversely if I’m working on something that requires a great deal of focus, I will either opt for silence, or some soft music without a catchy vocal line so I’m less tempted to sing along.

“Without continual growth and progress, such words as improvement, achievement and success have no meaning.”
— Benjamin Franklin

This is not an instruction manual on how to be productive. It is merely a guide toward some strategies which may help you out of a slump with your creative or other endeavours. Try these tips out and see which ones might work for you. If you have other tips or hacks you use to get stuff done let us know!

Keith Murray is a software architect and developer can be found on twitter as kdmurray. He also blogs about technology and science at kdmurray.net.

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Essential week : ET Phone home : Survival on the Note 3.

During ‘Essential week’ I try to look for the answer : How much gear do we really need when on the road. Each day I’ll focus on a piece of gear or a solution to find the “essentials” a mobile geek really needs to Communicate, Create, Consume and be entertained.

Just the phone please
If there is one thing I constantly have around then it has to be my phone. My trusty Galaxy Note 3, allthough a little big, is my lifeline to the digital world when I leave the house. With fast 4G connection, the ability to hook up to wifi hotspots, a large screen, a fast processor and 32 gig of onboard storage .. it kinda ticks all the boxes. Lets see :

Communicate
Allthough I seldom make phonecalls on the device itself, I mostly use it in handsfree mode in the car. (I do all my ‘classic’ phonecalls from the car) Occasionally I will shoot off a quick call using the Galaxy Gear smartwatch that I have around my wrist. The majority of my communications however are digitam : Email, Instant messages, Social Media and even Google hangouts. The sceen and the speed on the Note3 accomodate that perfectly. A little big for a classic ‘mobile phone’ but more the adept at being “a digital sidearm”.

Consume/Entertainment
The Note’s screen is big and bright and it has some room to spare for content, so reading books, surfing and watching video’s on the device is pretty sweet.
The experience is enhanced by the S-pen that makes surfing a little easier using the pen instead of your stubby pinkie. Listening to music and podcasts ? not realy a problem aside from the fact the size and wheight of the note 3 do make it a little hefty to take out for a jog.

Creativity
As for creating audio and video material the Note3 is pretty powerfull. The camera is great, the onboard microphone too.. but typing on the device can be a little hard. Using “Swiftkey” instead of the native Samsung onscreen keyboard helps a little, but typing out long emails and blogposts is not something to look forward to. The note3 is big , but also heavy, so holding it your hands and thumb-typing the next edition of “The Hobbit” .. will be painfull.

Solution
I went online and found a great little bluetooth keyboard from RAPOO, the E6300. I had originally purchased it for use with my Android Tablet .. but there were some pairing difficulties. Rapoo reported back to me that the keyboard was “designed” for iPads and IOS devices, but it worked great when pairing it with the Note 3.

Just the phone ?
well, the “extras” to get everything done with “just” the Note3 do require you to “add” a couple of ingredients. I managed to use the Note 3 as my “full” daily driver when attaching a pair of Apple earbuds (they have a great microphone) and the Rapoo bleutooth keyboard. After being able to tilt the Note 3 in the optimal viewing angle, I was able to punch out the required email shitstorm and even cobble together a decent blogpost in Evernote.

102911_rg_RapooKeyboard_01

 

Pro
Using just the Note 3 (and the external keyboard) does have its advantages.

  • Small
  • Fast
  • Everything in one device
  • Always connected
  • Keyboard + stylus combo = Quite effective

Con

  • Heavy drain on the battery during heavy use.
  • Little on the heavy side.
  • Small screen
  • Rapoo keyboard is a little on the small side.

Conclusion

Yes you can survive on just the Note3, but only barely. Be prepared to focus on mobile apps (since this is a mobile OS) and have a charger handy. The Rapoo is a nice addition to what is in essence a VERY powerfull smartphone with a nice big screen. To get things done in a pinch these “essentials” will get you through the day .. although we are afraid the Note 3 (on a single charge) … won’t.

Links

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Column : Single display Simplicity.

If you ever watched the movie Wargames (I am showing my age here) or remember the scene inside the control room of the Nebuchadnezzar and you found your geek heart-rate quickening at the sight of all those screens … then you know what I mean when I say : “One display is never enough”.

Somehow, having a workstation with multiple computers blasting lines of random code onto several monitors surrounding a hyper-connected fast typing individual has something strangely appealing to it. More computers, more screens, more keyboards, more input, more data .. it somehow enhances our sense of power.

I remember the near fistfight scenario’s at the office where users would demand a dual-screen setup. They would vaguely think up scenario’s about the need to simultaneously run applications or compare data across the screen. The troglodyte rat-race that had prefaced this situation featured the urge to get “the biggest screen” in the office. Now there was a new kind of ‘hip’ in town .. the need to have TWO screens. Never mind if they needed it .. their neighbour had two .. so one screen was just not enough.

The domestic geek in the confounds of his own private dungeon is very much the same. ONE computer cannot be enough… you need SEVERAL machines. And since we are well on a roll on tilting the number of devices per user quota , lets add some tablets and smartphones to the mix .. shall we ?
So what you end up with is a complete over-connected bat cave with plenty of systems that you need to maintain. More screens then you can encompass, each displaying a separate part of your information streams (or each redundantly displaying the SAME information streams). Giant “waves” of notifications across all the different systems whenever you get a new reply on Twitter. Plenty of of keyboard-swapping and a dizzying amount of chair-swivelling. Yes : You have built a veritable mission control centre with enough machines to keep 5 people occupied, but you have a staff of one.

starbucks-and-laptop

So what if we go back to simplicity ? Last week, I had to confine myself to our kitchen table downstairs so I could keep my wife (who had the flu) company as she was sleeping on the couch. My “Mission Control Centre” sat unmanned upstairs. The only thing I had was my laptop, a notebook riser, an external keyboard and mouse .. and a pair of earphones. My geek universe shrunk to ONE 13 INCH screen. Can you imagine the horror ? 

So was it horrible ? Did I suffer information deprivation ? Did my fingers grasp the empty air where otherwise secondary (or tertiary) keyboards used to be ? Initially the answer was : YES. It took me quite  to squeeze all of my workflows onto one machine/display but after a couple of hours I started to enjoy it. I  have to admit , my personal digital architecture ( the way I have organised my Cyber Lifestyle) highly favours “sliding” from OS to OS , from machine to machine so I seldom have data or workflows locked down to one specific machine. I could cope with using just ‘one machine’ for a short time, but would it last ? 

To my own surprise I actually started enjoying it ! The “one machine” approach meant that I could  focus on what I was doing. The distractions were kept down to a minimum (Windows that I did not need simply remained closed) and notifications just came in ONCE on ONE system. When I closed down my email client, I did not get any mail notifications. I didn’t have to fight the urge to “check Twitter at a glance”. With fewer monitors and fewer systems I gained more focus then ever before.

On top of that, I got back some “intimacy” with my system. When there was a problem, or I needed to figure out how to do stuff , it was just on that ONE machine. It had been a long time since I experienced the feeling of having “one” computer that was “MY” computer and not just  “A” computer. This kind of “human-device” intimacy resulted in me taking extra good care of that machine. I tweaked it to my liking. It took me 25 minutes to find the right wallpaper and really ‘settle in’ on my machine,  instead of just ‘passing by’ and quickly rap on the keyboard before moving on. That one little computer became my ‘home’.

So I have learned something : More is not always better. I admit it is quite hard to do full screen video editing on a single 13 inch laptop but it does help you focus on the content. More machines means more maintenance, more distractions and more ‘distance’ from the machine. We loose not only the intimacy with “OUR computer”, we also lose the intimacy with the applications we have because we “bounce around” so much. We hop from phone to web interface, from mail client to tablet and loose any ‘deep knowledge’ of an OS or an application. We don’t seem to the time anymore, or better said : We don’t TAKE the time.

It felt refreshing to be back upstairs after a couple of days. Basking in the glow of all three 24inch displays, overlooking my digital horizon while leaning back with my hot cup of tea .. but somehow I missed my little excursion. Going back to the basics of one simple machine reminded me .. that sometimes less .. is so much more.

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