Switch Week : Export your iWorks documents.

Feb 22

You might not know it, but one of the greatest ways to sell an application is not only by making it a very good application, but also by using an enclosed file format. Its funny, but the majority of decisions in small businesses of whether to migrate to a newer version of office, is fuelled by the argument that “other people use office an its needs to be compatible”. That way a commonly present, closed file format used by a certain number of users ..ensures long time sales of your product.

iWork

With Pages Numbers and Keynote, Apple chose their own file formats to use. That also creates kind of a “legacy” problem. Part of that problem is that you need to be able to open / share your documents with other iWork suite users and part of that is that you need the iWorks suite to be able to open your own documents. Being able to break free from that locked in loop gives you the flexibility not only to exchange documents with others who do NOT have the iWorks suite, but also to make sure you can open those documents on your other computers that aren’t macs.

How to do it.
iWorks documents don’t ‘slide’ very well across operating systems. iWorks suite is capable of opening .doc .xls .ppt .rtf and .txt formats from other programs like the Microsoft Office suite and Openoffice (beware : Open document format is NOT supported). The other way around is a lot harder : No applications outside the iWorks suite are capable of opening and editing Apples closed iWork suite file formats.

What is the workaround.

Luckily there are the EXPORT options that allow you to ‘export’ your iWorks spreadsheet, document or presentation to a more open file format so you can open them up with non-iWorks applications.
supported formats – suggested formats

Pages documents can be exported to.

  • PDF
  • DOC
  • RTF
  • TXT (not all versions of iWorks support this)

Depending on the file format you export to you will loose more functionalities and layout options. The PDF export gives you a document with all the layout but without the ability to edit, the other file formats have less and less of the .pages layout and markup options in favor of being able to edit the text.

Numbers spreadsheets can be exported to : 

  • PDF
  • XLS
  • CSV

The same is true here, the farther you go down the list the less functionalities you can export. PDF gives you a read only document, XLS gives you the ability to open and edit the document in applications like Excel, Google Drive and Open Office. You might still have your graphs and pie charts but they won’t look as nice. With CSV you export your spreadsheet to a flat file with all your data separated by comma’s.

Keynote presentations can be exported to : 

  • PDF
  • PPT
  • Quicktime
  • HTML (not all versions of Keynote support this)
  • Images

With Keynote you can export your presentation to static images, or a pdf document or to a Quicktime movie giving your viewers the total presentation experience. Only when you export to .ppt will you be able to edit your presentation slides. When you do the latter you will loose some of the mark-up or effects of your presentation.

You win some you loose some.
With an “export” you go down to the lowest common denominator of functionalities between the different applications. Whatever .pages can do with a document that Word cannot .. Will be lost. Most of the times your documents will still be editable but they need “touching up” after the exports. Other times you might find that certain transitions or effects that are unique to the iWorks suite are completely gone or do not work.

Be open in the choice of your applications.
So if you don’t want to go live in proprietary-file format-purgatory we suggest using “open” applications as much as possible. Openoffice and Google Docs are largely geared towards cross platform availability AND the ability to be compatible with many other ‘office like’ applications. If you have to share your documents with others, be polite and use “open” file formats like .pdf .doc .odf and even .rtf .html or .txt. This way you assure that the other party can read (and if needed, edit) your document without having to run to the store to buy iWorks (and quite possibly a new Mac). Using open filestandards shows “digital maturity” and ensures that you can still open that essay that you wrote on your old mac .. on your brand new Chromebook, Windows Tablet or Linux PC.

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Save money and gain focus using the linux command line as a wordprocessor.

Dec 24

For the life of me I cannot remember the link (nor find back the episode) to a Hacker Public Radio podcast episode that inspired me to do this post. The speaker in this little podcast talked about the way we use word processors. He mentioned a study where they compared several groups of students that were working on a paper. One of the groups used the latest version of MS Word, the other one used Libreoffice and another group used Wordperfect (The black and white command line version). When they judged the actual papers afterwards, the QUALITY of the CONTENT was the highest with the students who used … Wordperfect. It turns out, the FEWER distractions we have regarding to layout like ribbons and talking paperclips, the more our brains focus on CONTENT. The talk is highly recommended and whoever finds the link and posts it in the comments section gets extra geek points !

So, why not make our OWN version of Wordperfect using the command line interface on Linux.

Fire up a terminal and start using your favorite text editor like NANO or VIM.

When using Nano just start out by typing

nano yourfilenamehere.txt

Start typing and hit CTRL-X to save. Pretty easy. There are of course a lot more keyboard shortcuts you can use. I have linked to some posts here and here that give you all the fancy features in Nano.

If you are somebody that likes to use VIM (I’m sorry, I don’t use VIM a lot) but I have been told that VIM users are considered the Jedi among command line interface text editor users. (Now THERE is a title) You can learn the ways of the VIM-force here and here 

Spell checking !

Ok, you’ve made your document but, like me, you do tend to make the occasional typo. My excuse is I’m not a native English speaker .. whats yours ?  You can solve the problem by installing ‘ispell’

sudo apt-get install ispell  

Next up just point ispell to your textfile

ispell yourfilename.txt

Diction.

Lets say your spelling is ok, but when you write stuff, you sound like master Yoda. You need diction control

sudo apt-get install diction

and point it at your file  with diction yourfilename.txt

These are just a couple of very basic tools to get things done, but when you really want a distraction free interface, this might just help. I’ve tried this on an old Pentium1 laptop with just a command line linux install … and its a horribly effective experience. There is NO internet to distract you, no tweets, no other apps. Just you and your textfile. Great for focus or for punishing your child and making it DO its homework WITH a computer but without any distractions. 

What is YOUR take on this ? What wordprocessor do YOU use and how to YOU make it work for you ? Tell us, in the Comments section.

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Learn Office (and open office) essentials "in pictures".

Jun 01

” Darn dude ! You slow or something ? Do I NEED to draw you a Picture ? ? ? ” If the answer to the first question is Yes .. I’ll try to type more slowly. If the answer to the SECOND question is yes .. then we have a solution for you. The downside in not regularly using office applications is that you forget how to do things. But of course you can always go and read the manual. The manual ! Yes .. like you have the “dummies guide to excel” at the corner of your desk. Who has time to READ all that stuff. We all know that visual information is a lot easier to comprehend and faster to get through ?

Enter “Inpics.net” a great site with “screen by screen” howto’s on how to do things in Office, Openoffice and some web coding lingo’s too. The tutorials are horribly easy to comprehend and give you a blow-by-blow guide on helping you out. Although the latest versions of Microsoft Office are not included, its not all that bad. A subtraction is a subtraction after all.

Now we can replace RTFM* (Read the fabulous manual) with JGWTP* ( ‘Just go watch the pictures ‘ )  and visit Inpics.net

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Apple says OK to podcaster for use of the term "podcast"

Nov 30

Can you own a word.

Well, according to the american patent office, you can. Its the most bizarro system I have ever seen , but it does exist. The original idea of patenting was to protect inventors from having their ideas stolen by others. But it has , thanks to a lowlife breed of patent layers, degraded into a parody of that original concept. Where once it was a proud institution to protect those who shone the light of progress into the future, it now is rapidly becoming a stuck hand-brake on the chariot of progress, with evil layers sucking up the fumes of the burning asbestos.

Because patenting is no longer about original idea's, its about going to court, getting a patent approved for the most ridicules thing and then suing everybody in a 300 mile radius if only they dare to THINK about your patent. And why ? As a source of income of course. Now if all of this was just to keep legal departments occupied, we would just give both parties sticks with pointy nails and tell them to get it over with. But patenting (in its sick and twisted form) is slowing down progress. Cause not only can you patent products, you can also patent idea's, concepts, even WORDS.

Apple tried to sue several company's a few months ago for the use of POD in their company name. Podcastready.com felt the burn, Ipodder had to switch its name and suddenly PODcasters where getting nervous. What if apple started sending around cease and desist letters to all of us too. Some thought to duck the bullet by changing the term Podcast to Netcast ( I think thats a lame word btw ) but they had good reason. Cause in the whole system you don"t HAVE to be right. Its just a matter who has the most layers, the most money, and the time and balls to fight it out in court. Who cares if the judge rules in your favor after you've sold your house to pay your legal fees.

So the question remained : Can you own a word ? Dave Gray decided not to wait for an answer. With the "pod-patent" in limbo he took some balsy action and wrote to Steve Jobs, sending him a letter in which he explained he would like to continue to use the word "podcast" and included a cheque of one dollar to cover those expenses. Now writing to Apple is like writing to santa. Sure he gets your mail .. but he never writes back… Or does he ?

 

 

 

letter

 

The kid that got the letter back from Santa.
Surprise surprise when yesterday a letter popped into the mailbox from Apple where they sent him back his money and stated IN WRITING that they would not sue over the term PODCASTING. A ripple of rumor vaulted through cyberspace as the news was noted. This might have big repercussions for future court-cases and to the shows of many pod-casters who feature the word "podcast". Can we rest easy now ? I do not now, there are always legal loopholes in loopholes in loopholes, but the core of the story is : No matter who you are, where you live or what you do . It are those with the guts to be bold that get the rewards of the few.

 Read the original post HERE ,  and related articles HERE.

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